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Privacy Policy

Newman Stewart Ltd are registered in England and Wales under company number 7512655 and have our registered office at Roman Ridge, Main Street, Aberford, Leeds, LS25 3AW.

Newman Stewart Ltd are a Recruitment consultancy who specialise in specialist executive search across various sectors within the UK and other non UK countries.

We offer job search services for those who are looking for work in the above fields and localities and work to contract to find employers skilled individuals to fill vacant positions in the above types of organisations and localities.

Newman Stewart Ltd (‘we’ or ‘us’) takes your privacy seriously. Please read this Privacy policy and our Cookies Policy together, they explain our data protection policy and describe how we will use any personal data we collect from you or that you provide to us.

All activity on www.newmanstewart.co.uk (our website) is logged and monitored to help keep personal information secure and to ensure that Newman Stewart Ltd complies with its obligations under the Data Protection Act 2018 (the DPA) and the General Data Protection Regulation (the GDPR) from May 2018. By using our website you agree to the collection, use and transfer of the information you provide to us in line with the terms of this Privacy policy.

For the purposes of the DPA and the GDPR, the data controller is Newman Stewart Ltd.

Newman Stewart Ltd is registered with the Information Commissioner’s Office. Registration number: Z3524128

Changes to the policy

We may change our Privacy policy from time to time. If or when changes are made we will include them here, so be sure to check back occasionally.

Our principles 

We will only collect and use your information where we have lawful grounds and legitimate business reasons / Interests to do so. We rely on legitimate interests, which means that we have a business interest in providing you with information to help you acquire a job or further your career, or contract, in order to provide you with the service you have requested, as the lawful bases for processing personal data. In the event that there is a requirement for you to share special category data with us, we will always ask you to consent to enable us to do this type of processing. Further information on this area is in the information we hold about you section below.

We will be transparent in our dealings with you and tell you how we will collect and use your information.

If we collect your information for a particular purpose we will only use it for that purpose, unless you’ve been otherwise informed and given your permission where relevant.

We won’t ask for more information than we need for the purposes for which we’re collecting it. We will update our records when you tell us that your details have changed. We will periodically review your personal information to ensure we don’t keep it for longer than is necessary.

We will ensure that your information is securely disposed of at the end of the appropriate retention period.

We will observe your rights under applicable privacy and data protection laws and will ensure that queries relating to privacy issues are dealt with promptly and transparently.

We will train our staff on their privacy obligations. We will ensure we have appropriate physical and technological security measures to protect your information regardless of where it’s held.

What if I do not agree with this Privacy Policy?

If you do not agree to our processing of your data in the manner outlined in the Policy, please do not submit any personal data to us.

Information we hold about you 

We will collect data about you, both personal data (such as your name and contact details) and special categories (such as information in your CV), as well as information on how you use this website (such as your IP address and browser information).

The only scenario where we will collect and process special category data is in the passing of a CV from you to us in connection with our services to enable a job search or in connection with you applying for a specific opportunity we are looking to fill on behalf of one of our clients. In each of these scenarios the basis for collection and processing will be legitimate interest and will be transparent at the point at which the CV attachment is submitted by you. The following statement will be visible

“by submitting my CV in connection with this role or request for job search services I consent to the processing of my personal data including any special categories.”

Information you give us 

You may give us information about yourself by filling in forms on our website, sending us your CV, applying for jobs, registering for job alerts, providing feedback or corresponding with us by phone, email or otherwise. This includes, for example, information you provide when you do any of the following:

register to use, or visit our website, provide feedback on the website or our services, or report a problem with our website search for services, enter survey(s) or participate in research project(s)

How we will use your data

• To provide our recruitment services to you and to facilitate the recruitment process
• To assess data about you against vacancies which we judge may be suitable for you
• To send your information to clients in order to apply for jobs or to assess your eligibility for jobs – Please note each submission we make in this regard will be transparent and at no time will we submit your details to a specific client or a specific role without your prior consent.
• To enable you to submit your CV, apply online for jobs or to subscribe to alerts about jobs we think may be of interest to you
• To allow you to participate in interactive features of our service when you choose to do so
• To market our full range of recruitment services to you (permanent, temporary, contract, outplacement and recruitment process outsourcing services)
• To improve our customer service and to make our services more valuable to you (including tailoring our website so when you log on to enrich your personal online experience)
• To answer your questions and enquiries
• To use your information on an anonymised basis to monitor compliance with our equal opportunities policy
• To carry out our obligations arising from any contracts entered into between you and us

Disclosure of your personal data

We may disclose your personal data:
To third parties, regulatory or law enforcement agencies if we believe in good faith that we are required by law to disclose it in connection with the detection of crime, the collection of taxes or duties, in order to comply with any applicable law or order of a court of competent jurisdiction, or in connection with legal proceedings to a third party in the event of a sale, merger, liquidation, receivership or transfer of all or substantially all of the assets of our company, when we have a legal obligation to do so, to our third party suppliers in connection with the services we provide to you.

In connection with the uses described above we may disclose personal information to data processors, agents, sub-contractors and other companies.

Security and safe storage of your personal information 

Once we have received your information, we will use appropriate procedures and security features to try to prevent unauthorised access. Unfortunately, the transmission of information via the internet isn’t completely secure. Although we endeavour to protect your personal data, we cannot guarantee the security of data transmitted over the internet. Any transmission of data is at your own risk.

Information supplied by you to us, or that we collect about you, may be transferred, and stored by us, our agents or contractors for the purpose of providing services to you or for research purposes, outside the European Economic Area. We will use appropriate safeguards when transferring your data.

We may monitor the use and content of emails, calls and secure messages sent from and received by us so that we can identify and take legal action against unlawful or improper use of our systems, training and quality control purposes or dispute resolution.

Who has access to your information? 

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

Your rights in respect of the data we hold.

Under GDPR legislation effective from May 25th 2018 – the following rights are relevant to your dealings with Newman Stewart and relate to you having rights under the following 5 areas relating to your personal data.

The right of access
The right to rectification
The right to erase
The right to restrict processing
The right to object

The right of access 

You have the right to obtain confirmation that your data is being processed, and have a copy of your personal data.

We will provide a copy of this information free of charge, but we reserve the right to charge a ‘reasonable fee’ when a request is manifestly unfounded or excessive, particularly if it is repetitive. We may also charge a reasonable fee to comply with requests for further copies of the same information.

Information will be provided without delay and at the latest within one month of receipt.

We will extend the period of compliance to two months where requests are complex or numerous. If this is the case, we will inform you within one month of the receipt of the request and explain why the extension is necessary.

The right to rectification

You are entitled to have personal data rectified if it is inaccurate or incomplete.
If the personal data has been disclosed to third parties, we will inform them of the rectification where possible.
We will inform you about the third parties to whom the data has been disclosed where appropriate.
We will respond to a request for rectification within one month. Where requests are complex we will respond within two months.

The right of erasure 

The right of erasure is also known as ‘the right to be forgotten’. You can request the deletion or removal of personal data in specific circumstances. The right to erasure does not provide an absolute ‘right to be forgotten’. You have a right to have personal data erased:
Where the personal data is no longer necessary in relation to the purpose for which it was originally collected/processed.
When you withdraw consent.
When you object to the processing and there is no overriding legitimate interest for continuing the processing.
The personal data was unlawfully processed (ie otherwise in breach of the GDPR).
The personal data has to be erased in order to comply with a legal obligation.
The personal data is processed in relation to the offer of information society services to a child.
We will review any request for erasure on a case by case basis.

The right to restrict processing 

You have a right to restrict processing of your personal data. When processing is restricted, we can store the personal data, but not further process it. We will keep just enough information about you to ensure that the restriction is respected in future.

If we have disclosed the personal data in question to third parties, we will inform them about the restriction on the processing of the personal data, unless it is impossible or involves disproportionate effort to do so.
If we decide to lift a restriction on processing, we will tell you.

The right to object
You have the right to object to us processing your personal data where the processing is:
based on legitimate interests of the business;
for direct marketing (including profiling);
for purposes of scientific/historical research and statistics.
Where we process personal data for our organisation’s legitimate interests, you can object to this.
We will stop processing the personal data until we can demonstrate:
compelling legitimate grounds for the processing, which override your interests, rights and freedoms;
the processing is for the establishment, exercise or defence of legal claims.

Marketing

We use a combination of legitimate interest and consent when collecting your data dependent on the data collection scenario and the extent of data and level of sensitivity of the data that you share with us.

Our data collection is always in line with the provision of our recruitment services or in line with applying for specific job roles advertised on our site or handled by our organisation. In applying for jobs or registering for use of our services you recognise that subsequent communications about our job search services associated material and specific opportunities, are of a service nature and not defined as marketing communications. This does not affect you rights to tailor your preferences in terms of the channels you receive service based messages or opt out of receiving such messages.

Where using consent as the basis for processing special category data you should be aware that opting out or not providing consent may compromise your ability to use our service fully.

How long will you hold my information for?

We will hold your information for as long as is necessary to comply with our statutory and contractual obligations and in accordance with our legitimate interests as a data controller and in line with our data retention policy.

How we collect and aggregate information about visitors to our websites

We also collect information about the way job seekers and visitors use this website in order to improve our services. We do not use information gained in this manner in a way that any individual can be identified, and will use it to understand our users better, and to determine aggregate trends, most popular pages, etc, for all the website’s users. We may share this kind of aggregate data with selected third parties to assist with these purposes where you have consented to this. We may also undertake marketing profiling to help us identify services or jobs which may be of interest to you.

Links to other websites

Please note that clicking on third party links and banner advertisements and RSS feeds may result in your transfer to another website, where data privacy practices may be different to this Privacy Policy. It is your responsibility to check other website privacy policies to ensure that you are happy for your personal information to be used in accordance with those third parties privacy policies. We accept no responsibility for and have no control over third party websites, links, adverts or RSS feeds or information that is submitted or collected by third parties.

Change to our Privacy & Cookies Policy

Any changes to these Policies will be posted on this website so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

Policy last updated: 06/01/2020